Based in Minneapolis, MN | Serving clients across the US Since 2003 | Call: 763.245.8835 

HR Consulting Firms for Small Business
Pros and Cons of BambooHR and ApplicantPro

Exploring Human Resources Software for Small Businesses: BambooHR vs ApplicantPro

In today’s fast-paced business environment, efficient human resources management is essential for small businesses to thrive. Human resources software can streamline HR processes, enhance employee engagement, and help businesses stay compliant with labor laws. In this article, we will discuss the pros and cons of using human resources software, with a specific focus on BambooHR and ApplicantPro as examples.

Pros of Human Resources Software for Small Businesses:

Streamlined HR Processes: Human resources software automates various administrative tasks such as employee data management, time and attendance tracking, and benefits administration. This streamlines workflows and saves time, allowing HR professionals to focus on strategic initiatives rather than mundane paperwork.

Centralized Employee Data: Human resources software provides a centralized database for storing and managing employee information. This eliminates the need for physical files or multiple spreadsheets, ensuring data accuracy and accessibility. HR professionals can easily access employee records, track performance, and generate reports.

Enhanced Recruitment and Onboarding: Software applications like BambooHR and ApplicantPro offer robust recruitment features that simplify the hiring process. These tools allow businesses to create job postings, track applicants, conduct background checks, and schedule interviews. Additionally, they facilitate smooth onboarding by providing new hires with necessary forms, policies, and training materials.

Improved Employee Engagement: Human resources software often includes features such as employee self-service portals, performance management modules, and employee feedback mechanisms. These tools promote communication, collaboration, and engagement within the organization. Employees can access their personal information, request time off, participate in performance evaluations, and provide feedback – all in one place.

Compliance Management: Keeping up with ever-changing labor laws and regulations can be challenging for small businesses. Human resources software helps ensure compliance by automatically updating policies, tracking certifications, and sending reminders for renewals. This reduces the risk of penalties and legal issues.

Cons of Human Resources Software for Small Businesses:<

Cost: Human resources software can be expensive, especially for small businesses with limited budgets. The price depends on the number of employees and required features. Smaller businesses may struggle to justify the cost if they have a small HR team or don’t require advanced functionality.

Complexity and Learning Curve: Implementing and configuring HR software takes time and effort. Small businesses with limited IT resources may struggle with initial setup and customization. Employees may need training to effectively use the software, adding to the learning curve.

Integration Challenges: Integrating HR software with existing systems and processes can be complex. Small businesses using multiple tools, such as accounting or payroll software, may face  difficulties ensuring smooth data flow between systems. Integration capabilities and compatibility should be considered during software selection.

Maintenance and Support: Regular updates, bug fixes, and technical support are vital for a smooth user experience. Small businesses may lack dedicated IT staff or resources for software maintenance and troubleshooting. Ongoing support and maintenance costs may apply depending on the vendor.

BambooHR and ApplicantPro as Examples:

BambooHR: BambooHR is a popular human resources software solution designed for small and medium-sized businesses. It offers features such as employee data management, time and attendance tracking, performance management, and applicant tracking. BambooHR focuses on user-friendly interfaces and provides customizable reporting options. It also integrates with other commonly used business tools, making it a versatile choice for small businesses.

ApplicantPro: ApplicantPro is an applicant tracking system (ATS) that simplifies the recruitment process for small businesses. It enables businesses to create job postings, track applicants, schedule interviews, and collaborate with hiring teams. ApplicantPro offers features like resume parsing, background checks, and interview scorecards. It also integrates with popular job boards, allowing businesses to reach a wider pool of candidates.


Human resources software can be a valuable asset for small businesses, providing numerous benefits such as streamlined HR processes, centralized employee data, enhanced recruitment and onboarding, improved employee engagement, and compliance management. However, it is essential to consider the cost, complexity, integration challenges, and ongoing maintenance when selecting and implementing the software. BambooHR and ApplicantPro are examples of human resources software solutions that cater to small businesses’ needs, offering a range of features and functionalities to optimize HR operations.

Contact HR Business Partners a Minneapolis, MN-based HR Consulting firm specializing in HR Outsourcing / Fractional HR services today to discuss your individual HR needs.